| The department |
| Our highly regarded Social Housing Team acts for a broad range of national and regional RPs, local authorities, private house-builders and funders on a wide range of issues affecting the sector. |
| Purpose of a Legal Secretary |
| To work as part of a very busy and rapidly growing Social Housing team to provide professional administration support to fee earners. |
| Accountabilities of a Legal Secretary |
- To support and help with the Social Housing Partners, Legal Directors, Team Leaders and Paralegals
- File opening, general file management, file invoice preparation and case management support, including dictation and court bundle preparation support
- Accurately maintain and update client and other relevant contact details on the firm’s database
- Develop and maintain a good level of understanding of firm policy and process
- To carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies
- To proof read all work, checking for spelling and grammar
- Diary management, processing of expense claims and attending to travel and other business development arrangements
- Proactively support other secretaries within the team and provide cover as and when necessary
- Ensure that work is completed to a high standard and meets the required deadlines
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| The candidate |
- Previous administration and/or Secretarial experience essential
- Any experience working with Housing Associations or Local Authority’s welcome but not essential
- Excellent computer/technical skills in particular working knowledge of Microsoft Office suite of software including Outlook, Excel, Word and PowerPoint;
- Excellent spelling and punctuation;
- Ability to communicate with colleagues at all levels of seniority and liaise effectively with other internal departments and external contacts;
- Ability to use discretion;
- Positive and enthusiastic approach to team work;
- Good telephone manner;
- A flexible, highly motivated, proactive and ‘can do’ working style;
- Self-motivated, ability to use initiative and provide pro-active support to the Social Housing team;
- Good organisational skills, able to priorities, make decisions and work effectively within a sometimes pressurised environment;
- Commitment to ongoing learning and development
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