·         Full diary management, reading and delegating all incoming emails

·         Extensive travel arrangement such as flights, hotels, trains, etc.

·         Producing travel itineraries

·         Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration

·         Opening new matters

·         Opening and closing files / matters

·         Amending lengthy documentation

·         Email management

·         Producing expense reports

·         Preparing visual diagrams and PowerPoint presentations

·         Billing

·         Drafting agreements, engagement letters

·         Obtaining KYC documentation

·         Production of CD bibles

·         Production and printing of client documents and bundles as required

·         Organising and maintaining training records for the team.

·         Previous experience within a legal secretarial role, ideally within litigation/arbitration teams.

·         Excellent client service skills with a positive can-do attitude

·         Self-motivated, disciplined individual with excellent problem-solving skills

·         A calm, clear thinker with excellent attention to detail and a desire to take ownership and see a task through to completion

·         Flexible and collaborative

·         Extremely high organisation and prioritisation skills, a multi-tasker who enjoys a fast-paced working environment and can manage multiple priorities, with experience of managing end to end tasks that require multiple touch points

·         Able to adhere to tight deadlines and enjoy working in a busy environment

·         Strong communication skills with a highly professional telephone and written manner

·         Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external

·         Advanced Microsoft Office Word, Outlook, Excel and PowerPoint knowledge, as well as previous experience and deep expertise of using document management and e-filing systems

·         Experience in amending lengthy documents

·         Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach

·         Professional, presentable, articulate and confident

Director of Administration

This is a full-time position (37.5 hours per week) - core office hours 9.30am-6.00pm.  Hybrid working to be discussed on a case by case basis.