Owen Reed is looking to recruit an experienced, professional and proactive Legal Secretary - Asset Management/Investment Funds to join a top law firm in London.

Likely duties will include:

• Answering incoming and placing outgoing calls
• Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software
• Organizing and maintaining all correspondence and documents using the relevant / local document management system
• Managing emails, calendar appointments, and client contact lists
• Scheduling meetings and coordinating all logistics
• Using internal library resources for external research as directed by timekeepers 
• Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
• Maintaining an organized and secured work station and filing areas
• Running critical document checks to ensure all files have been saved as necessary
• Importing electronic documents, including scanning documents into the document management system
• Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers 
• Coordinating and preparing monthly client bills
• Preparing check requests and expense reports
• Opening files and conducting conflict checks
• Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm’s travel provider and assisting with processing the related business expense reimbursements
• Assisting others with overflow work and providing backup legal support during periods of annual or personal leave 
• Performing other relevant duties as directed
• Working occasional overtime as required by practice / business needs

Experience and skills required:

• Prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers
• High proficiency in the use of Word, Outlook, Excel, and PowerPoint
• Typing speed of 65 wpm or above
• Excellent oral and written communication skills
• Excellent attention to detail, including using correct spelling and grammar
• Excellent client service skills
• Can-do attitude and flexible approach
• Previous experience with Elite, Legal Key, and document management systems or comparable software would be an advantage
• Organize and prioritize own workload
• Meet deadlines
• Use own judgment in decision making to solve problems and achieve business outcomes
• Understand and follow specific and detailed instructions in oral and written form